North Texas Aeromodelers
Revised: February 2009
ARTICLE I: NAME
The name of the club shall be the NORTH TEXAS AEROMODELERS based
in Denton, Texas.
ARTICLE II: PURPOSE
The purpose of the club shall be to promote the hobby of radio
control modeling by:
- promoting safety
- establishing, regulating, and maintaining a flying site
- sponsoring activities
ARTICLE III: MEMBERSHIP
Section 1.
The membership of the club shall be limited to persons with a
valid AMA membership and upon payment of club dues. There shall be
no initiation fee for new members.
Section 2.
The annual dues, set by the membership, shall be payable in
advance on or before the January meeting each year. The Treasurer
shall notify members one month in arrears, and those whose dues are
not paid by the regular meeting in April thereafter shall
automatically be dropped from the membership of the club.
Section 3.
Upon the signed recommendation by one member, seconded by another
member and by three-fourths vote by ballot at the meeting, honorary
life membership can be conferred upon an person who shall have
rendered notable service to the club. An honorary member shall have
none of the obligations of membership in the club, but shall be
entitled to all privileges except to those of making motions, of
voting, and of holding office.
Section 4.
Any member wishing to resign from the club shall submit his/her
resignation, in writing, to the Secretary, who shall submit it to
the club officers for action. No members resignation shall be
accepted until his dues are paid.
Section 5.
Any member who ceases to have the qualification necessary for
membership in AMA shall have his/her club membership terminated,
subject to reinstatement upon reinstatement of eligibility
ARTICLE 4: OFFICERS
Section 1.
The officers of the club shall be President, Vice-President,
Secretary, Treasurer, and Safety Officer. These officers, comprising
the Executive Board, shall perform the duties prescribed by these
bylaws and the Parliamentary Authority adopted by the club.
Section 2.
At the regular meeting held in October a nominating committee of
at least two members shall be appointed by the President. It shall
be the duty of this committee to nominate candidates for the offices
to be filled at the annual meeting in January. The nominating
committee shall report at the regular meeting in November. Before
the election at the annual meeting in January, additional
nominations from the floor shall be taken.
Section 3.
The officers shall be elected by ballot to serve for one year or
until their successors are elected. Their term of office shall begin
at the close of the annual meeting at which they were elected.
Section 4.
No member shall hold more than one office at a time except for
the Safety Officer. Any member is eligible to serve in any office
after he has been a dues paying member for six months.
Section 5.
Duties of Officers
- The President shall preside over the general business
meetings and is ex-officio a member of all committees except the
nominating committee. He shall be in charge of internal affairs,
make meeting agendas, handle all non-business related matters at
business meetings; i.e. films, speakers, etc. He shall be
responsible for all club public relations, act as liaison
between the club and the AMA and shall be responsible for
presentation of committee reports. The President should not
present himself in a bias manner at club meetings. He shall
remain neutral on all issues. He should conform to the will of
the membership.
- The Vice-President is in charge of activities. He shall
assume the duties of President in the Presidents absence,
promote fellowship within the club, perform club audits and be a
member of the Field Committee.
- The Secretary shall record the minutes of club business
meetings, publish and distribute club newsletters, make and
maintain a club activity calendar and a club directory. It shall
be the duty of the club Secretary to make sure all new members
receive a membership packet that contains a copy of the club
bylaws, a copy of the most recent newsletter, a copy of the
field rules, a club directory, and a calendar of events. The
Secretary shall also be responsible for a club printed material.
It shall also be the duty of the Secretary to maintain a mailing
list of all sanctioned activity participants to whom shall be
sent fliers for future club sponsored sanctioned events. The
Secretary shall not disavow the confidentiality of the person's
names on the list for his or anyone else's personal gain without
the express written consent of the Board.
- The Treasurer shall be responsible for all financial
matters. He shall keep and maintain the books, prepare a monthly
financial statement to be presented at monthly Board and
Business meetings, and prepare the annual budget as outlined in
Article VI, Section 1. The Treasurer shall be responsible for
the collection of the annual dues as outlined in Article III,
Section 3, and shall collect all monies from club activities.
- The Safety Officer shall promote club safety. He is required
by AMA to have internet access to receive information concerning
national safety issues. He or his appointee will be present at
all club activities.
- The Executive Board shall have general supervision of the
affairs of the club between its business meetings, fix the hour
and place of meetings, make recommendations to the club, and
shall perform other such duties as are specified in these
bylaws. The Executive Board shall be subject to the orders of
the club, and none of its acts shall conflict with action taken
by the club.
Section 6.
Every officer is required to attend all business meetings. Should
an officer be absent at two consecutive business meetings, or miss
three business meetings during his term, said officer shall
automatically be removed from office and a new officer shall be
elected at that time
ARTICLE V: MEETINGS
Section 1.
The regular meetings of the club shall be held monthly with the
date and time specified by the club officers. The meeting date and
time shall be published in the Newsletter.
Section 2.
Business meetings of the club shall be held quarterly (January,
April, July, October) in conjunction with the regular meeting. The
business meeting in January shall be known as the annual meeting and
shall be for the purpose of electing officers, receiving reports of
officers and committees and for any other business that may arise.
Section 3.
Special meetings can be called by the President or by the club
officers and shall be called upon the written request of three
members of the club. The purpose of the meeting shall be stated in
the call. Except in cases of emergency, at least three days notice
shall be given.
Section 4.
The members present at a meeting of the club shall constitute a
quorum.
Section 5.
The Executive Board shall meet on a regular basis to discuss
procedures, business propositions, and any other matter concerning
the smooth operation of the club and club meetings. Special meetings
of the Board can be called upon a request by any officer. There is
no set date for regular Board meetings.
ARTICLE VI: COMMITTEES
Section 1.
The Field committee composed of the Vice-President and one or
more other members shall be appointed by the President promptly
after the annual meeting. The Field committee shall be responsible
for upkeep and general improvements of the field facilities.
Section 2.
Such other committees, standing or special, shall be appointed by
the President as the club shall from time to time deem necessary to
carry on the work of the club.
ARTICLE VII: PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert's Rules of
order Newly Revised shall govern the club in all cases to which they
are not inconsistent with these bylaws and any special rules of
order the club may adopt.
ARTICLE VIII: AMENDMENT OF BYLAWS
These bylaws may be amended at any regular meeting of the club by
two-thirds vote, provided the amendment has been submitted in
writing at the previous regular meeting.
